Form 945

An IRS 945 form is an annual return used to report taxes withheld from nonemployee compensation, such as sick pay and retirement distributions.

The deadline for filing the form depends on whether you're a calendar-year taxpayer or a fiscal year taxpayer. Fiscal year taxpayers must file their return by January 31st of the following year; calendar-year taxpayers have until April 15th to mail their returns.

You must file Form 945 if you are a withholding agent for any federal income tax withheld from nonemployee compensation payments. You are a withholding agent for these payments if you make them in the course of your trade or business, you pay at least $600 of nonemployee compensation during the calendar year, and you are not an employer.

The following two types of payment recipients must also file Form 945:

• Nonresident alien individuals who receive U.S.-source interest or dividends (including those paid to their foreign branches) that were effectively connected with the recipient's conduct of a U.S. trade or business; and
• Nonresident aliens who receive effectively connected wages as employees, including wages received by foreign branches of the same employer.

After you complete and file Form 945, you must send it to the IRS. You can send your form by mail or fax. If you do not have a fax machine, you may email your form instead of sending it by fax.

You can find the addresses to send the Form 945 on the official IRS website.